Condo Board Meeting Rules — What You Need to Know

Whether you’re planning on attending or running a condo board meeting, it’s crucial to have a grip on the rules.

Don’t worry—the Luxury Living team is here to break down everything you need to know about condo meeting rules.

Overview of Condo Board Meeting Rules

Condo board meetings designate a time and space for the association’s board of directors to manage the day-to-day administration of the condo association, such as the rules, regulations, and maintenance of housing development.

While specific condo board meeting rules depend on the community’s bylaws, there are standard expectations for any board meeting.

Condo board meetings must remain open to the members of the association unless it is a closed or “executive” meeting. These exclusive meetings are occasionally arranged to discuss more confidential matters, such as a legal issue or a homeowner’s financial status. 

Condo boards are always required to notify association members of meetings, often between seven and thirty days in advance. The notice should include an agenda of topics to be discussed.

During the board meeting, the agenda needs to be followed unless the governing documents provide an open forum during which new members may raise new business.

A member of the board is also required to keep minutes of each meeting and make those minutes available to HOA members.

Know What You Can Ask, Bring Up, Etc.

If you have an upcoming board meeting to attend, it’s helpful to know what’s appropriate to discuss beforehand.

One of the most important rules of thumb is sticking to the agenda. Make sure your questions and comments are relevant to the current discussion unless you’re provided an open forum at the end of the meeting.

Also, keep in mind that the board meeting is focused on more specific, day-to-day matters. if you have any concerns dealing with broader issues, such as rules of the association, or the annual budget, you can bring up these topics at the condo membership meeting.

Additional Resources 

If you’re an existing member of a condo association, don’t hesitate to reach out directly to your board for more clarity regarding the condo board meeting rules. You can also examine the association’s bylaws yourself if you feel comfortable.

A licensed broker is another excellent resource if you have questions or you’re still looking for the right condo. Connect with our experienced team today!

What You Need to Know About a Condo Membership Meeting

Whether you own a condo or you’re still searching, chances are you’ll eventually be invited to attend a condo membership meeting.

The Luxury Living Team is here to share everything you need to know about these meetings beforehand.

Overview of a Condo Membership Meeting

When you purchase a condo, you are also expected to pay regular dues which grants you membership into the condo association.

This association is run by an elected board of directors, which handles the maintenance and repair of common areas, disputing among unit owners, and enforcement of rules and regulations, and condominium fees.

While the board manages these community issues, condo unit owners still have a voice in the operations and the choice in board members. Unit owners have a chance to use this voice at condo membership meetings. 

The primary goal of this meeting is to address significant topics that affect the community at large. For example, a membership meeting is necessary when adopting the annual budget, enacting rules of the association, amending the declaration of bylaws, and conducting board elections.

The Illinois condominium statute and the bylaws of each condominium should indicate when a membership meeting is required. The condo association also needs to notify all unit owners of the meeting date and agenda far enough in advance. 

Differences Between a Condo Board and Membership Meeting

When understanding condo membership meetings, it’s important to distinguish them from condo board meetings.

While membership meetings are intended for all association members to discuss major issues that affect the entire community, board meetings are in place for the board to discuss more specific matters.

Condo board meetings allocate regular time for the board to manage the day-to-day administration of the condo association, such as the rules, regulations, and maintenance of housing development.

Although board meetings are designated for a conversation among the association’s elected board, homeowners are still allowed to be present during the meetings. The only exception exists if it is a closed or “executive” meeting. These exclusive meetings are occasionally arranged to discuss more confidential matters, such as a legal issue or a homeowner’s financial status.

Additional Resources

If you’re already a member of an association, don’t hesitate to reach out directly to your board for more clarity regarding the condo membership meetings. You can also find specific guidelines and insight within your association’s bylaws.

A licensed broker is another great resource if you have questions and you’re still looking for the right condo. Connect with our experienced team today!

Work With Us

Get in touch with Luxury Living Chicago Realty 's team of experienced licensed real estate brokers and take the first step in buying or selling a home in Chicago.